NovusAGENDA

	Costa Mesa Sanitary District ... an Independent Special District
AGENDA
Michael Scheafer President
Arthur Perry Vice President		Robert Ooten Secretary
Arlene Schafer Assistant Secretary		James Ferryman Director

Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order.

Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19^th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.

In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).

Regular Meeting - Thursday, May 28, 2015


	I.	CALL TO ORDER


	II.	PLEDGE OF ALLEGIANCE


	III.	INVOCATION


	IV.	ROLL CALL


		(If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.)


	V.	Ceremonial Matters and Presentations


			Recognizing Lisa Manfredi, Steven Manfredi and Marley Manfredi for their contributions in the Organics Recycling Demonstration video.


	VI.	Announcement of Late Communications


		NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication.


	VII.	PUBLIC COMMENTS

This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered.

Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes.


	VIII.	CONSENT CALENDAR


		All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole.


		1.	Board of Directors Study Session Meeting Minutes of April 14, 2015
			Recommendation: That the Board of Directors approve and file.
		2.	Board of Directors Regular Meeting Minutes of April 23, 2015
			Recommendation: That the Board of Directors approve and file.
		3.	Board of Directors Special Meeting Minutes of April 27, 2015
			Recommendation: That the Board of Directors approve and file.
		4.	Occupancy Report and Payment to CR&R Environmental Services
			Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,816 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,280.20 to be ratified in the May 2015 warrant list, for April 2015 collection.
		5.	Contract Payment to CR&R Environmental Services for Recycling & Disposal Services
			Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of April 2015.
		6.	Adoption of a Warrant Resolution No. CMSD 2015-11 Approving District Warrant Registers
			Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2015-11 approving District warrants for the Month of April 2015 in the amount of $1,072,561.89.
		7.	Directors' Compensation and Reimbursement of Expenses
			Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of April 2015.
		8.	Sewer Lateral Assistance Program (SLAP) Update
			Recommendation: That the Board of Directors approve and file.
		9.	Investment Report for the Month of April 2015
			Recommendation: That the Board of Directors approves the Investment Report for the month of April 2015.
		10.	Resolution No. 2015-860 Authorizing Submittal of Application for the Household Hazardous Waste Grant
			Recommendation: That the Board of Directors adopt Resolution No. 2015-860 authorizing staff to submit the grant application.

------------------------------- END OF CONSENT CALENDAR-------------------------------


	IX.	PUBLIC HEARINGS


	X.	GENERAL MANAGER


		11.	CMSD Contribution Program – Costa Mesa Foundation
			Recommendation: That the Board of Directors accepts the application from the Costa Mesa Foundation and approve a monetary contribution of $2,500.
		12.	CMSD Contribution Program – Estancia High School Football Program
			Recommendation: That the Board of Directors accepts the application from Estancia High School Football Program and approve a monetary contribution of $500 for placing a stadium banner.
		13.	2015-2020 Strategic Plan - Adoption
			Recommendation: That the Board of Directors adopts the 2015-2020 Strategic Plan.
		14.	Resolution No. 2015-861 Approving New Classification Titles for Maintenance Workers I, II & III, Sewer Maintenance Supervisor and Executive Assistant to the Board
			Recommendation: That the Board of Directors adopts Resolution No. 2015-861 approving changing the job titles for the following positions: Sewer Maintenance Workers I, II & III to Wastewater Maintenance Workers I, II & III Sewer Maintenance Supervisor to Wastewater Maintenance Supervisor Executive Assistant to the Board to Executive Assistant
		15.	Resolution No. 2015-862 Approving New Classifications for the Positions of Management Analyst I and II, Senior Management Analyst and Wastewater Maintenance Superintendent
			Recommendation: That the Board of Directors adopts Resolution No. 2015-862 approving new classifications for the positions of Management Analyst I and II, Senior Management Analyst and Wastewater Maintenance Superintendent.
		16.	Resolution No. 2015-863 Approving New Salary Schedule for District Classifications
			Recommendation: That the Board of Directors adopts Resolution No. 2015-863 approving a new salary schedule for District classifications.
		17.	Resolution No. 2015-864 Approving the Amendment to Waste Disposal Agreement
			Recommendation: That the Board of Directors adopts Resolution No. 2015-864 approving the Amendment to the Waste Disposal Agreement with the County of Orange.
		18.	“Benefit Bucket” and the "Cadillac Tax”
			Recommendation: That the Board of Directors receive and file the report.
		19.	Rewarding Ideas Program
			Recommendation: That the Board of Directors approves rewarding Steve Cano, Maintenance Supervisor, $100 for protecting equipment and extending the useful life cycle.
		20.	Project #194 Pump Station Coating and Manhole Rehabilitation - Contract Administration and Inspection Services
			Recommendation: That the Board of Directors approves awarding contract administration and inspection services to Robin B. Hamers and Associates, Inc. for $19,250.
		21.	Reschedule September 24, 2015 Board of Directors Meeting
			Recommendation: That the Board of Directors considers rescheduling the September 24, 2015 regular meeting as it conflicts with the CSDA Annual Conference dates.


	XI.	ENGINEER'S REPORTS


		22.	Project Status Report
			Recommendation: That the Board of Directors receive and file the report.
		23.	Project #194 Pump Station Coating and Manhole Rehabilitation – Bid Opening and Award of Contract
			Recommendation: That the Board of Directors approves awarding a contract to the lowest responsive bidder, Sancon Engineering, Inc. of Huntington Beach, California, in the amount of $241,800 and authorizes the General Manager to establish a contingency budget in accordance with CMSD Operations Code Section 4.04.060(e).


	XII.	TREASURER'S REPORTS


	XIII.	ATTORNEY'S REPORTS


		24.	Ordinance No. 105 - Board of Directors Compensation
			Recommendation: That the Board of Directors approves adopting Ordinance No. 105 increasing Board compensation from $221.00 to $295.00 per day, not to exceed six days in a calendar month, to be effective July 1, 2015.


	XIV.	LOCAL MEETINGS


		In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.)

A.	Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report.
B.	Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report.
C.	Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report.
D.	California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report.
E.	Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report.
F.	Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report.


	XV.	OLD BUSINESS


	XVI.	ADJOURN TO CLOSED SESSION

25.

Discuss litigation with legal counsel pursuant to Government Code Section 54956.9:

(a) In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2014-0017.

(b) Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1]


	XVII.	NEW BUSINESS


		26.	General Manager of the Year - Oral Report
			Recommendation: That the Board of Directors approves nominating Scott Carroll to the California Special Districts Association (CSDA) for General Manager of the Year.


	XVIII.	ORAL COMMUNICATIONS AND DIRECTOR COMMENTS


	XIX.	ADJOURNMENT


				UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES


	•	68th Annual Fish Fry and Carnival – Friday, May 29 through Sunday May 31, 2015 at Fairview Park. Friday: Dinner starts at 5:00 pm. Saturday & Sunday: Dinner starts at noon.
	•	CMSD Town Hall Meeting – Organics Recycling Program, Tuesday, June 2, 2015 at Back Bay High School, 390 Monte Vista Avenue, Costa Mesa. Meeting begins at 6:00 pm.
	•	CMSD Town Hall Meeting – Organics Recycling Program, Thursday, June 18, 2015 at Costa Mesa Senior Center, 695 W. 19th St., Costa Mesa. Meeting begins at 10:00 am.
	•	Implementation of Organics Recycling Program – June 22 through August 14, 2015. See when your organics cart will be delivered by visiting www.cmsdca.gov.