NovusAGENDA

	Costa Mesa Sanitary District ... an Independent Special District
AGENDA
Michael Scheafer President
Arthur Perry Vice President		Robert Ooten Secretary
Arlene Schafer Assistant Secretary		James Ferryman Director

Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order.

Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19^th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.

In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).

Regular Meeting - Thursday, August 27, 2015


	I.	CALL TO ORDER


	II.	PLEDGE OF ALLEGIANCE


	III.	INVOCATION


	IV.	ROLL CALL


		(If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.)


	V.	Ceremonial Matters and Presentations


	VI.	Announcement of Late Communications


		NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication.


	VII.	PUBLIC COMMENTS

This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered.

Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes.


	VIII.	CONSENT CALENDAR


		All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole.


		1.	Board of Directors Study Session Meeting Minutes of June 9, 2015
			Recommendation: That the Board of Directors approve and file.
		2.	Board of Directors Regular Meeting Minutes of June 25, 2015
			Recommendation: That the Board of Directors approve and file.
		3.	Board of Directors Study Session Meeting Minutes of July 14, 2015
			Recommendation: That the Board of Directors approve and file.
		4.	Board of Directors Regular Meeting Minutes of July 23, 2015
			Recommendation: That the Board of Directors approve and file.
		5.	Occupancy Report and Payment to CR&R Environmental Services
			Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,855 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,627.52 to be ratified in the August 2015 warrant list, for July 2015 collection.
		6.	Contract Payment to CR&R Environmental Services for Recycling and Disposal Services
			Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of July 2015.
		7.	Adoption of a Warrant Resolution No. CMSD 2016-02 Approving District Warrant Registers
			Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-02 approving District warrants for the Month of July 2015 in the amount of $832,298.28.
		8.	Directors' Compensation and Reimbursement of Expenses
			Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of July 2015.
		9.	Sewer Lateral Assistance Program (SLAP) Update
			Recommendation: That the Board of Directors approve and file.
		10.	Investment Report for the Month of July 2015
			Recommendation: That the Board of Directors approves the Investment Report for the month of July 2015.

------------------------------- END OF CONSENT CALENDAR-------------------------------


	IX.	PUBLIC HEARINGS


	X.	GENERAL MANAGER


		11.	Tri-State Seminar
			Recommendation: That the Board of Directors approves sending Steve Cano, Wastewater Superintendent to the Tri-State Seminar in Las Vegas, Nevada.
		12.	Ordinance No. 108 - Amending Operations Code Section 4.03.020 - Operating Reserves
			Recommendation: That the Board of Directors adopts Ordinance No. 108.
		13.	Project #203 Corporate Yard Generator – Acceptance of Improvements
			Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded.
		14.	Resolution No. 2015-871
			Recommendation: That the Board of Directors adopt Resolution No. 2015-871 ordering the publication of Ordinance No. 105, confirming annual charges for solid waste and wastewater for 2015-16.
		15.	Resolution No. 2015-872
			Recommendation: That the Board of Directors adopt Resolution No. 2015-872 ordering the publication of Ordinance No. 106, increasing Board Compensation from $221.00 to $295.00 per day, not to exceed six days in a calendar month to be effective August 24, 2015.
		16.	Resolution No. 2015-873
			Recommendation: That the Board of Directors adopt Resolution No. 2015-873 ordering the publication of Ordinance No.107, qualifying Newport Mesa Unified School District meetings for a day’s service compensation.


	XI.	ENGINEER'S REPORTS


		17.	Project Status Report
			Recommendation: That the Board of Directors receive and file the report.


	XII.	TREASURER'S REPORTS


	XIII.	ATTORNEY'S REPORTS


	XIV.	LOCAL MEETINGS


		In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.)

A.	Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report.
B.	Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report.
C.	Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report.
D.	California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report.
E.	Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report.
F.	Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report.


	XV.	OLD BUSINESS


	XVI.	NEW BUSINESS


		18.	Supporting Assistant Secretary Schafer for CSDA Board of Directors Secretary
			Recommendation: That the Board of Directors approve supporting Assistant Secretary Schafer as Secretary for CSDA Board of Directors.


	XVII.	ORAL COMMUNICATIONS AND DIRECTOR COMMENTS


	XVIII.	ADJOURN TO CLOSED SESSION


		19.	Discuss litigation with legal counsel pursuant to Government Code Section 54956.9:
			(a) In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1]


	XIX.	RECONVENE TO OPEN SESSION


		20.	Reconvene to Open Session


	XX.	ADJOURNMENT


				UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES


	•	Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection.
	•	Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,100. For more information visit www.cmsdca.gov or call (949) 645-8400.
	•	Large Item Collection Program – Residents are eligible for three (3) complimentary pick-ups per year. There is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For more information visit www.cmsdca.gov or call (949) 646-4617 to schedule an appointment.